"The future depends upon what we do in the present" Mahatma Gandhi


Check Points For Claim Preparation/Checking

Please refer to the Section on Salient features of various Agreements for specific points to check.


Common Points For All Agreements:
Please make sure that:

  • Claim must be submitted within prescribed time frame. Subsidy disbursement is Quarterly in arrears and claims must be submitted within 30 days of the close of the Quarter.
  • Claim is in prescribed proforma and is complete in every respect.
  • Claim to be accompanied by affidavit in prescribed form.
  • Initials of Authorized representative on each page of claim.
  • Consolidation Sheet and last page of claim statement must carry signature of the authorized representative with the company seal.
  • In addition to hard copy claims must also be submitted in CD with the signature of the authorized representative and seal of the company on the CD.
  • Claim must be accompanied by all the relevant documents as specified in Agreement.
  • Stamped pre-receipted bill to be given along with claim.
  • Representative rates used must be as per concerned Agreement.
  • Name of SSA/SDCA should match with the list given in the agreement
  • Suffix 123 etc for more than one village in the same SSA with the same name.
  • For pro rata calculations take the of number of days in the quarters (90/91/92)
  • Make sure that the consolidation sheet tallies with detailed claim statement.
  • Add up each incidence of fault during the quarter.
  • Include both from and to dates in calculating the number of days of fault.
  • Commencing Quarter ending 30.9.03 VPTs remaining DNP or registering no incremental meter reading during entire quarter, to be treated as faulty and subsidy not to be claimed in their case for that quarter.
  • Opening Balance of connections of present Quarter must tally with closing balance shown in consolidation sheet of previous Quarter.

Special Points To Note For:
Claims For Provision Of Rural Community Phones

  • Please submit a copy of the first bill in support of claim for RCPs
  • Claim should be only for list of Villages for provision of RCPs as approved by DOT

Claims For Provision Of Rural Household Dels Between 1.4.02 And 31.3.05

  • Please submit Bill Summary as specified in Agreement in support of Claims.
  • The number of permanently closed DELs reflected in the claim statement should be from out of the DELs installed on or after 1.4.02.
  • Opening Balance of DELs should be DELs existing as on 1.4.02
  • In Attachment 1/2 to Annexure I(summary and claims statement for front loaded subsidy), the highest number of Rural DELs in any previous Quarter(Column No 10) is to be considered from 1.4.02 onwards.
  • All Rural DELs installed on or after 1.4.02

Claims For Provision Of Rural Household Dels Between 1.4.05 And 31.3.07

  • Please submit Bill Summary as specified in Agreement in support of Claims.
  • The number of permanently closed DELs reflected in the claim statement should be from out of the DELs installed on or after from 1.4.05.
  • Opening Balance of DELs should be DELs existing as on 1.4.05
  • In Attachment 1/2 to Annexure I(summary and claims statement for front loaded subsidy), the highest number of Rural DELs in any previous Quarter(Column No 10) is to be considered from 1.4.05 onwards.

Claim for provision of Rural Household DELs after 01-04-2007.

Besides above checks at B & C above following additional checks may also be applied.

  • Checking of Customer Application Form vis-à-vis DELs claimed.
  • Checking of Call Details Record in respect of DELs claimed to ensure that the DELs were operational.
  • Net Addition of RDELs with respect to closing balance as on 01-04-07 in to be taken into account for release of front loaded subsidy.

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